Facility Rental

Texas Exes Event A Perfect Event Location The Live oak Art Center is available for rental for parties and receptions, showers and other gatherings. Seats up to 80-100 people

The Upstairs is a unique space Easily Decorated It is a gracious and easily decorated space for your next social event. Please consider us when you are planning. Inquiries may be sent to: liveoakartcenter@sbcglobal.net Or call and speak to our receptionist: 979-732-8398

Ramirez Wedding on the Patio Special Atmosphere Below is a summary of our rental information and building use form. You may print a copy of the form and mail or drop off at the center. A representative will contact you about availability and fees. The art center also has a large multilevel patio in the side and rear of the building for outside parties. LIVE OAK ART CENTER Building Use Application 1014 Milam Street, Columbus, TX. 78934 (979) 732-8398 - liveoakartcenter@sbcglobal.net The Live Oak Art Center is an art gallery 1st, and a party facility 2nd. We want people to enjoy the art center, but we must protect the art and building. Please read this policy carefully and discuss concerns at the time of booking. Date of Use: ____________Hours of Use :_______( start) _______ (finish) Total hours: ______ Name of Group: _______________________ Function: _______________ No. of guests: _____ Contact: _____________________Contact Numbers: __________________________________ Physical Address: _______________________City: _______________State:_____ Zip:_______ Email: ________________________________________________________________________ Name of Caterer: ___________________________ Contact Number: _____________________ PLEASE SPECIFY THE EXACT TIME YOU (or your caterer) WANT ACCESS TO THE BUILDING. BUILDING RENTAL FEES (Capacity: Lower level - 120 persons. Non-profit organizations may apply for a discounted rate.) $_______ $40 per hour (two hour minimum) for events held during open hours. LOAC is open from 10am to 2pm, Wed – Sat, excluding holidays. (______total hrs.) $_______$75 per hour (two hour minimum) or $500 for 8 hours for events held during hours LOAC is closed. (______total hrs.) $ _150__ Damage Deposit - added to all rentals. The deposit will be returned within one week AFTER PREMISES ARE INSPECTED BY THE MANAGEMENT IF the building was left clean and undamaged. Otherwise, the deposit will be forfeited. $ _ Cleaning service - $75 for building cleaning only, $150 for building and tableware cleaning. $_______$7.50 ea. table (8 white round tables which seat 8 people each, 8 white rectangle tables which seat up to 10 people each. I will be using ______ round and ______ rectangle tables. $_______$1.50 ea. chair (30 white plastic patio chairs, 32 white folding chairs, 20 grey office chairs, 10 beige office chairs with wooden arms. I will be using ___________________________. $_______$75 tableware (white china dinner plates, dessert plates, bowls, cups/saucers, wine glasses) $__________ GRAND TOTAL 50% DEPOSIT REQUIRED. BALANCE MUST BE PAID NO LATER THAN 30 DAYS PRIOR TO EVENT. Refund policy – All refund requests must be made in writing. If request received: 90 days or more in advance = full refund, 31 - 90 days in advance = 50% refund, 30 days or less = no refund _________________________________Signature of Lessee ___________Date ________________________________ LOAC Representative ___________Date Deposit - _________ Check no. ________Check amount ________Date Received Balance - _________ Check no. _________Check amount _______Date Received LIVE OAK ART CENTER AGREEMENT FOR BUILDING USE 1. Use of any LOAC building, patio or other areas may not interfere with any LOAC exhibit or other scheduled program. Date and time must be confirmed in advance of building use by application to the Board Member or LOAC Representative in charge. 2. There will be one named person or representative of organization responsible for adherence to rules and for clean up after use of the facilities. The user is solely responsible for setting up and cleaning up before and after the event for which the facility is being used unless other arrangements are made with LOAC. 3. All areas should be clean and neat before building is closed. Floors should be swept. Chairs, tables, dishes, tableware and other items must be clean and returned to usual storage area. All trash should be bagged and removed to outside dumpster. If LOAC has agreed to clean after event, there will be an additional charge. 4. No hard liquor is to be served on any occasion. Beer and wine is acceptable. 5. No rowdiness and/or rambunctious games are permitted. 6. In accordance with the Fire Code, all smoking must be done outside. We are sorry but absolutely NO use of candles is allowed. 7. No use after 10:00 PM is permitted without PRIOR agreement from the LOAC Board Member or representative designated to close. 8. UNDER NO CIRCUMSTANCES MAY ANY ARTWORK (PAINTINGS, PRINTS, CERAMIC, PHOTOGRAPHS, DRAWINGS, SCULPTURE, FOLKART, TEXTILES, ETC.) NOR ANY FURNISHINGS (PEDESTALS, LIGHTING, DESKS, TABLES, BENCHES, ETC.) BE MOVED OR ALTERED IN ANY WAY UNLESS PRIOR ARRANGEMENTS HAVE BEEN MADE WITH AN OFFICER OF THE BOARD OF DIRECTORS OF THE LIVE OAK ART CENTER. 9. The lessee/user is solely responsible for any damage done to the facility or any artwork and by signing this contract the user agrees to abide by these conditions. 10. Capacity of Room: 120 - Lower level capacity (100 for seated Wedding Dinner) 120 - Kitchen service capacity (Maximum of 10 tables for seating) 100 - Patio Garden. Space Measurements: Front Gallery - (39 ft. x 30 ft.), Back Room - (30 ft. x 22 ft.) 11. The lessee/user shall at all times indemnify and save harmless the LOAC and its officers, agents and/or employees against any and all claims, demands, damages, loss judgments, costs, workers’ compensation payments, litigation expenses and counsel fees arising out of injuries to the person (including death) or damage to property alleged to have been sustained by: officials, officers, agents and/or employees of the LOAC; the lessee/user or; any other person, whose injuries are alleged to have occurred on or near the leased property having been caused in whole or in part by the acts, omissions or neglect of the lessee/user or any other individual associated with the lease. The existence of insurance shall in no way limit the scope of this indemnification. The lessee/user further undertakes to reimburse the LOAC for damage to property caused by the lessee/user, or his employees, agents, or volunteers, spectators or participants in connection with the lease/use of the property used by him/her or them. Signature_______________________¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬_______________________________ Date_________________________